Features

Everything that happens in your business, connected.

From the first customer order to the final payment, Mwenza keeps the details connected so you can run the business with less manual work and more clarity.

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01

Run the order from start to finish

An order can involve a customer, a supplier, a purchase, and a delivery. When those pieces get separated, it's easy to lose track of what happened.

Mwenza follows an order from sourcing and purchase through receiving, delivery, sale, and payment — carrying the details forward so you don't have to enter the same information again.

Keep the whole order together, from what the customer asked for to what they actually received and paid for.
Order #1048 · Sarah M.
Completed
Order
2 × Black Leather Bag
Requested 11 Sep
Confirmed
Supplier
Supplier B
KSh 2,650 / unit
Chosen
Purchase
KSh 5,300
PO #0312 · 11 Sep
Paid
Receive
2 into inventory
12 Sep · Batch A-16
Received
Delivery
Boda · Kilimani
Cost KSh 700
Delivered
Sale
KSh 9,000
Order-based · 13 Sep
Recorded
Payment
KSh 9,000
M-Pesa · 13 Sep
Paid in full
Result
KSh 3,000
Actual profit on this order
Entered onceCustomer & items→Carried into purchase→Carried into sale
02

Know your real inventory cost

Your profit is only as clear as the cost behind the sale.

Mwenza tracks the actual purchase cost of the stock you sell using FIFO inventory costing, helping you understand the real profit behind each sale.

See profit based on what the stock actually cost you, not an estimate.
Black Leather Bag
Low stock · 5 left
BatchQtyUnit cost
A-11 · 28 Aug2 of 6KSh 2,400
A-14 · 12 Sep3 of 4KSh 2,650
FIFO: oldest batch is consumed first.
Sale of 2 units · Sale #2204
SaleKSh 9,000
Cost, batch A-11 (2 × 2,400)−KSh 4,800
Delivery−KSh 700
Actual profitKSh 3,500
03

Work smarter with suppliers

Supplier prices shouldn't live in your memory.

Compare suppliers and see previous prices for the same product before you buy.

Know who to buy from — and what you paid before.
Compare suppliers · Black Leather Bag
Qty 2
Supplier A
Lead time 2 days · Last bought 28 Aug
KSh 2,800
+KSh 400 vs last
Supplier BBest price
Lead time 1 day · Last bought 12 Sep
KSh 2,650
−KSh 150 vs last
Supplier C
Lead time 4 days · Not bought before
KSh 2,700
No history
Price history · Supplier B
12 SepKSh 2,650
28 AugKSh 2,800
02 AugKSh 2,750
04

See sales and payments together

A sale isn't finished until you know it's been paid.

Record direct and order-based sales, with payments tracked alongside each transaction.

Know what has been sold, what has been paid, and what is still outstanding.
Sale #2208 · Order #1052
Partly paid
3 × Black Leather BagKSh 13,500
M-Pesa deposit · 12 SepKSh 6,000
OutstandingKSh 7,500
Collected todayKSh 9,000
Still outstandingKSh 11,700
05

Handle what happens after the sale

Sometimes things come back. That shouldn't erase what happened before.

Returns and exchanges — from customers and to suppliers — stay connected to the original order or purchase, so the history doesn't disappear when something changes.

Keep the full story, even when things don't go as planned.
Customer exchange
Resolved
Original: Sale #2207 · Canvas ToteKSh 1,800
Exchange #R-084 · Tote → Leather BeltLinked to #2207
Supplier returnAwaiting credit
Return #SR-019 · 1 damaged bag · From PO #0312, Supplier B
06

See what needs your attention.

See revenue, profit, trends, top products and promotion performance in one place, so you can understand where the business stands and what needs attention.

Know where your business stands today, not just at the end of the month.
Business health
TodayThis weekThis month
Revenue
KSh 86,400
+12.4% vs last week
Profit
KSh 21,050
+6.1% vs last week
Orders
37
9 awaiting delivery
Outstanding
KSh 11,700
3 unpaid sales
Revenue trendLast 7 days
MonTueWedThuFriSatSun
Needs attention
Black Leather Bag · 5 leftLow stock
Sale #2205 · KSh 4,200Unpaid
Order #1052 · delivery dueToday
Return #SR-019Awaiting credit
Top products
Black Leather Bag · 14 soldKSh 42,000
Canvas Tote · 9 soldKSh 16,200
Leather Belt · 6 soldKSh 7,200
Promotion performance
Bags −10%Active
Extra revenueKSh 9,400
Discount givenKSh 3,150
Net effect+KSh 6,250
07

Run promotions without losing the numbers

A promotion should help the business, not just reduce the price.

Run percentage or fixed promotions on individual products, categories, or the whole store, and track their performance.

See whether a promotion is actually helping the business.
Bags −10% · 08–21 Sep
Active
Units sold
23
Extra revenue
KSh 9,400
Net effect
+KSh 6,250
08

Work with your team

Not everyone on your team needs to see everything.

Give Owners, Managers, and Staff the right level of access, across the businesses you manage.

Work together without losing control.
Team · Mwenza Leather Co. · 3 members
AccessOwnerManagerStaff
Record sales & orders✓✓✓
Purchases & suppliers✓✓—
Profit & business health✓✓—
Team & business settings✓——
09

Keep the business moving.

Mwenza works well on your phone and can be installed like an app on Android and iOS — so you can keep the business moving wherever you are.

Today
KSh 12,300
Canvas Tote1,800
Leather Belt1,200
TotalKSh 3,000

See your business more clearly.

Start with your business as it is today.

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